Creating a New Session

I am a Project Manager/Manager and I want to create a session. How can I create a new session?

Written by Ayca

Updated 3 days ago

To create a new session, you must have a manager or project manager account in Brainstork.

Here are the steps to create a new session:

1. Open the project and click Create New Session.

2. Select the session type.
3. Enter a session name.
4. Enter the number of participants and observers.
5. Select the session duration.
6. Set the date, time, and time zone.

This duration is just an estimate. The session will not cut off when time is up and can continue for as long as you need.

It is important to enter the accurate number of participants as it affects both your project and Brainstork because the video quality is optimized based on the participant count. However, the actual participant count may differ from the entered one.

When creating a session, you also have advanced options available. Below, you can find the details for each feature:

7. Waiting Room: Gives moderators better control over participant entry to the session.

8. Test Session: Creates a risk-free environment where users can explore and get familiarized with the platform. These sessions are free of charge, making them a great opportunity for users to gain hands-on experience before a live event.

9. Observe Audio Only: Allows observers to listen to the session without any video.

10. Participant Audio Only: Restricts participants to joining via audio only.

11. Session End Feedback: Displays a quick pop-up at the end of the session so users can share feedback on their experience.

12. Observe Translation Only: For sessions with simultaneous translation, allowing observers to listen only to the translated audio channel.

13. Click Create to create the session.

14. Your Brainstork session is created! Click Participants to access your invitation link.

15. Click Copy Link to share the invitation link and password with participants.

Observers may only enter the session 5 minutes before its scheduled start time, while participants are allowed to enter 30 minutes prior. If a session is not completed, it will end automatically 8 hours after its scheduled start time.

You can also review pre-call test results directly on the Participants page. Test results will appear once participant opens the session link at least 30 minutes before the start time.

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